9 online data backup tips to prepare you for cloud storage

Having already know what cloud storage really is, the next step you could probably do is to look for cloud services but hold there!

Finding your cloud service is nothing difficult because it is so competitive today that every cloud storage providers are doing a good job there.

Perhaps, why not check out these online data backup tips to get yourself more prepared for cloud storage:


#1 – Know the files that you want to backup

If you are planning to backup the entire 2 TB hard disk of yours to the cloud, then you are doing it wrong. It is a waste of bandwidth when you upload and download these data from time to time.

So, my suggestion is to identify the files that you need to backup from time to time. Files such as documents, music, and photos are my first choice and I usually synchronized them in real time to the cloud storage.

Once all these high priority files are synchronized, then you can synchronize your remaining files such as movies and clips if you wish to although I don’t really recommend unless you have an unlimited cloud storage.


#2 – Cloud storage is not your primary storage

Your primary storage is always your computer hard disk while your secondary storage I will say is your local backup copy.

I wouldn’t consider cloud storage as my primary or secondary because the purpose of the cloud storage is for me to use as a backup or my backup.

This means that you will have a backup copy if your local backup copy is corrupted or even in your cloud providers go bankrupt.


#3 – Always sync to the cloud

Don’t be afraid to over-use the cloud storage limit. Synchronizing just only music, documents and photos will not take too much of your storage space.

Even if you have a large library of music and gallery of photos, 50 GB is still sufficient to most people.

So, don’t let yourself to have even a little chance of losing your critical files and never stop synchronizing.


#4 – Don’t forget your mobile phone

Majority of people today take their memorable photo with their mobile phone simply because it is way too convenient to do so.

As a result, you wouldn’t want to miss your backup on those data. So, that is why you should always synchronize your mobile phone to your cloud storage as well.

This might take a little more bandwidth for certain people so if you can’t afford to waste your bandwidth just like that, sync them only when you are on WiFi.


#5 – Ensure that you have encryption

The encryption is a little tricky here.

Not all cloud storage providers include encryption into their data storage package. Some require you to pay an additional sum of money while some require you to get a higher package to have this feature enabled.

Either way, you should try your best to invest into having an encryption for your cloud storage. I wouldn’t say it is a necessity because it depends on individuals as everyone has a different level of privacy defined.

So, my advice is just go for encryption because you have nothing to lose here.


#6 – Use strong password

This sounds like a basic to internet security but trust me, you really need to safeguard your cloud account at all cost.

Use a super strong and unique password – such as 20 characters with mixtures of upper case, lower case, numbers and symbols.

Don’t use those numbers, upper case and symbols in your first and last character because many users tend to entertain the strong security policy by simply adding a symbol after their regular passwords.

So, spend some time and create yourself a super strong password.


#7 – Change your password often

I know it takes a lot of effort to create a super strong password, but once you are familiar with creating a strong password, it actually does not take so much effort.

So, change your password often. It takes brute force password cracking a lot harder here.

I would say that changing your password every month should be sufficient. If you find this frequency is quite high to you, do it at least every 3 months.


#8 – Bring all your clouds together

If you have multiple cloud accounts, why not bring all of them together by merging those accounts into one.

There is a service call Otixo, which is capable to merge all your cloud accounts so that you only need to manage from Otixo itself.

This might not be suitable to everyone especially when you don’t have so much of cloud accounts to handle.

Unless you really need it, give this service a try.


#9 – Don’t rely too much to your cloud

Has anyone forgotten about the story that Megaupload went bankrupt? Or have those victims learnt their lessons?

Personally, I can see the power of cloud storage but we should never rely too much on their services.

That is why, I prefer to have a backup copy locally and at the same time, a copy at the cloud.

You will never know which cloud service is to go bankrupt next.



Online data backup to the cloud is extremely powerful only if you use it correctly.

By understanding these tips, I am sure you will be able to enjoy using the cloud as part of your real-time storage.

About Samir Shah

Samir Shah is a blogger who spend most of his time blogging and keeping in touch with all the tech stuff. Owner and founder of Cloud Storage Tips


  1. Mahaveer says:

    Cloud storage is a nice and effective storage place if used properly. Frequently changing passwords is a must. We should treat a cloud storage as our credit card!

    • Alan Tay says:

      I like the way you think of cloud storage, Mahaveer ;)

  2. James says:

    Got this post through Google+ and I like it.

    Thanks for these valuable tips on cloud backup. Liked you refer to Otixo, that’s really useful. Managing multiple accounts separately is really a huge task and it makes the life much easier.

    Thanks for the wonderful post.


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